The information we collect:
We will collect only the minimum information necessary. This may include any or all of the following; your name, address, e-mail address, contact telephone number and the organisation you work for.
How we use information: Our legal basis for the collection and use of your information is solely to execute and conclude a contract with you or your organisation. We will not use your information for any other purpose or share it with any other party except as necessary to fulfil our legal duty.
Where personal information forms part of our business documentation; for example, on an invoice, we will store that information for the period of time necessary to fulfil the documentation retention period required by HMRC and/or to fulfil any other legal requirements. After this period of time electronic records will be erased and any hard copy documents will be shredded.
Where it is reasonably foreseeable that further contracts will exist between us in the future we will store minimum contact details for a period of two years in order to simplify communication between us. After this period all information will be erased.
Any personal information collected by us which does not result in a contract between us will be erased at the termination of our relationship.
We have in place reasonable security measures to protect against any unauthorised access or damage to or disclosure or loss of your information.
Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up-to-date. You can ask us to remove your personal information from our records at any time and we will do so.
You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. We will take all reasonable steps to confirm your identity before providing you with or altering any personal information we may hold about you.
How to contact us:
For any questions or concerns relating to this policy or to make a Subject Access Request please contact us using any of the ways shown on our ‘Contacts’ page.